The difference between Pro Am contests by invitation and open contests


The difference between Pro Am contests by invitation and open contests


Dear colleagues!


At the previous NASKT round-table meeting, the members of the Association noticed that a great number of contest sponsors and participants understood the status of Pro Am contests by invitation, internal and open contests in a different way.


We would like to present a more explicit and integrated information in order to clarify the issue.


1. Internal contests.


These are intramural events organized and held for the members of the Association using their own resources. The objectives of such events are governed by internal targets of the club – mainstreamification of a new dancing trend, development of consolidation spirit within the club, additional dancing practice for customers. Only members of the relevant club are admitted to such events. Advertising and promo information about internal contests can only be disseminated among the concerned members of the Association without involvement of any media, incl. Internet: via dedicated web-sites (non-Association), Internet portals, mass mailshots. When placing an advertisement on the internal site or sites of the interested members of the Association, a note is made stating that the relevant event is of internal status and is held for the clients.


2. Contests by invitation.


Contests by invitation are common and widely practiced in the West. As a rule, such contests are organized either by major dancing clubs and networks or jointly by several clubs. The fundamental difference between contests by invitation and internal contests is that the contest organizer of the former can send personal invitations to participants who may belong to different clubs. The members of NASKT round-table recommend conducting contests by invitation only in particular categories or trends (e.g., only Scholarships, or only Beginners, or Showcases).

Technically, a contest by invitation is a kind of internal contest with an extended entry list. It must satisfy, however, the following conditions:

* a one-day event with less than 200 requests for participation (i.e., the contest is to be limited in the number of participants and in time);

* the contest organizer can only publish information on the event (announcement without schedule, contact information) on its own site. The contest cannot be advertised through generally available sources, i.. in dedicated sites topics, via mailshots, by flyer distribution, poster advertisement etc.);

* the contest organizer may not publish online registration form on its web-site. Registration should only be carried out either by the organizer itself or its representative;

* the contest organizer shall clearly state on its site that the contest to be held is a contest by invitation and that all Pro Am dancing pairs are invited by the contest organizer;

* contests on invitation are not included in NASKT’s calendar of events and the organizer should not mention the Association in its internal advertisement materials or demonstrate its relations with the Association, incl. during the event;

* the organizer shall send the program of such contest in electronic format to NASKT one day before the event and the final report on the contest within 5 days after the event.


3. Open contests.


Contests of this type are to be registered by the organizer with the Association and included into NASKTs calendar of events. A particular date for the event is allocated to the organizer and remains therewith for another 3 years.

Open contests are held not earlier than 45 days from the date of the approved event within a single city or after 21 days from the date of the approved event in cities located less than 600 km, away or after 14 days from the date of the approved event in cities located more than 600 km away.

Such contests can be advertised in any media.


Performance results of the pairs are registered in NASKTs ranking system which is aimed at the development of loyalty to all events conducted by NASKT and mainstreamification of Pro Am movement.


When conducting open contests under the auspices of NASKT the organizer shall strictly and accurately observe NASKT General Rules of contest conducting.


We hope you will find this information helpful.


Please see our web-site (Q&A section) in order to clarify any questions that might arise.


We sincerely hope for our mutually advantageous cooperation.


Entry for members

Actually

The difference between Pro Am contests by invitation and open contests
18/03/2011

Dear colleagues!

At the previous NASKT round-table meeting, the members of the Association noticed that a great number of contest sponsors and participants understood the status of Pro Am contests by invitation, internal and open contests in a different way.

The Client Servicing Standards for dance clubs have been developed by NASKT.

Dear colleagues! Members of NASKT!

For your kind attention, here are the Client Servicing Standards recommended to the dance member clubs in the Association.

We consider such approach to client servicing to be the most effective and feasible.